High School Hosting A Cheerleading Competition

[FierceinTeal]

I just found out this morning that I am getting the opportunity to host the local cheerleading competition for all of the Youth, Middle and High School teams in our area next season. I know I need to get the basic things done like:
Setting a date
Finding a location
Getting mats
Judges
A Sound system
Awards

But what are some other things I am missing or could add to make this event great?

 

[ForeverYoung]

I just found out this morning that I am getting the opportunity to host the local cheerleading competition for all of the Youth, Middle and High School teams in our area next season. I know I need to get the basic things done like:
Setting a date
Finding a location
Getting mats
Judges
A Sound system
Awards

But what are some other things I am missing or could add to make this event great?

A really bubbly MC.
Decorations
Maybe some stalls.

 

[COsnowgirls]

Definitely have a hospitality room for judges and coaches. You want to make it a competition that they will WANT to come back and attend. Get someone who is super organized and lots of volunteers to help the day run smoothly.


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[Corsicab]

I have all my parents help! They sign up for time slots to work and depending on how long the competition is, they are required to work X amount of hours. If they can't make it, they have to have someone represent them. I also ask the most organized parent if s/he would be willing to be in charge of the parents all day. That way I don't have to run around making sure parents are showing up for their shifts. I give that parent a gift card or something for keeping everything running smoothly.

In our area, the teams get a kick out of being "escorted" by a couple of high school guys in tuxes. We usually have three; one for the first girl, one for a girl somewhere near the middle and one for the last girl. One of the big supporters of our school donates the tuxes for the guys to wear.

We schedule teams in seven minute blocks and do everything humanly possible to stay on time!

 

[COsnowgirls]

As a side note, another way to earn money is to do shout outs, no overhead-all profit!


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[bestbackspot]

Make sure there is lots of good food and that nothing runs out!! Also, make sure things run smoothly, but if they don't, don't panic, most of us are used to it!

 

[AScheer]

Vendors. Concessions. Trainers for injuries. Spotters if you use them. Photography/Video. Full warm-up space. Release forms. Registration forms/deadlines/pricing. Event Tshirt. Any extra events offered (stunt groups etc)

One of the local comps we go to assigns each team a classroom as their home for the day. Only cheerleaders and coaches are allowed in there. The rooms have a hospitality basket and the dry erase boards are decorated for the team thats in there. The host cheerleaders each have a squad they stay with the entire day escorting them around and helping take everyone to pictures and warm-ups. They have the classroom key so that the doors lock when we are out of it so our stuff is safe. Parents of the host team work registration, warm-ups, hospitality, concessions, and everything else. They also have a coaches meeting to go over everything and introduce the judges. While we wait on awards there is a longest lib competition. They charge $15 per group that enters and you can enter all the way up until the last team competes.

 

[Corsicab]

Oooo! I like the longest lib contest idea!! Quick and easy while the judges sign off on scores! We do a lib contest at half time with the other schools cheerleaders and it's a crowd pleaser.

 

[coach.elle]

We used to do a lib off, but it got really dangerous! We do lots of dry runs to make sure the scores get in quickly, 2 dance songs and we're on our way. I pride myself on it. Nothing is worse than 30 min. of bad music and nervous coaches.

 

[uwont4getme]

It's all about being prepared ahead of time. We've been running a competition at the school I coach at for 10 years now, I took over 2 years ago.
Definitely have 2 panels of judges. This is KEY in making sure that everything stays on time. I also put a parent at the judges table to collect scores and keep them moving. Once the judges are ready for the next team she gives the thumbs up to the DJ/MC to announce the next team and to the parent that lets each team on the floor. These 3 people working together are the bread and butter for keeping a competition on time. There is NO reason a competition can't run on time and it makes me NUTTY when I go to comps that don't run on time.

We use our competition as a fundraiser for our girls, so the parents are required to work all day. Dads usually do the security and man the doors. At the beginning of the season I ask for volunteers to be chairs of each small committee and then they report to me with updates. I divide it into
Food (see if places will donate things or give you discounted prices..Chick Fil A)
Vendors
Admission
Spirit table (shout outs, flowers, beads, raffle baskets)
score room
programs, sponsors (if you're going to do them)

As a coach I take care of team registrations coming in, making the order of competition, ordering trophies, and answering emails from coaches and sending emails to them the week of the competition with the schedule, and important info.

Hope this helps

 

[AScheer]

FierceinTeal - Found this article today. It's old but works!
FUNdraising Ideas

- article -
Hosting a Competition

Are you looking for a fundraiser that can get you to those new uniforms or that trip to Nationals a little bit quicker? Are you tired of selling door to door? Well, hosting a competition is a nice way to do just that. It’s not as hard as you think and it is really a lot of fun. It is something that can get everyone on your team and their parents involved and working together towards a common goal. We all know that we can only sell so much wrapping paper, knick-knacks, and cookie dough.

There are a couple of ways that you can host a competition and both are good ways to raise money. A lot depends on how much time and effort you want to put into it. You can either host an event on your own doing all of the planning, organizing and running of the event OR you can host a company-sponsored event. Both of these are good in the respect that there is still a need for the smaller competitions and regionals for those teams that are looking for the smaller atmosphere and the excitement it brings. Many schools are intimidated by the larger company sponsored events and prefer local area events. That’s okay. All teams need to go to the events that suit the needs of their teams.

The company-sponsored regionals are nice, because they do most of the preparation. You merely provide the facility, usually run the concessions, and provide workers for the day and the company does most of the advertising, registrations, trophies, etc. Each company varies on how they pay you. Some allow you all of the profit from concessions plus a percentage of registration or some give you part of admissions. It is best to contact some of the various cheer organizations and ask how their program for regionals can work for you. You of course can help boost your profits by the amount of time you put into advertising the event to other teams. The more teams and people, the more profit.

Hosting your own event is more work, but worth it. Where to start: First have a planning meeting with your group to lay out all of the jobs that will need to be done and start assigning duties. One of the first duties is getting a facility for the event. If you are a high school team, that is great, because chances are you won’t have to pay for use of a facility. Gyms hosting events will need to pay for rental of a facility. Check around your area for schools or small colleges with gymnasiums that have ample seating and areas for your teams to warm up. It is extremely important that you have enough space to avoid overcrowding. Most times you will pay rent plus the cost of a janitor. You will need to complete Use of Facility forms and insurance information if you are renting a facility.

Next is the invitations/brochures for your event. Keep your brochure simple. Make sure that all of the important details don’t get lost in “clutter.” Your layout is key to good design. Printing is an area you need to try to keep the cost down. See if one of your team parents has any access to printing, which could help keep your costs minimal. Get your invitations out early enough for teams to get your event on their schedule. Email, of course, is a very effective way of advertising.

Preparing for the event involves an organizational meeting to organize committees and assign duties. Persons and committees needed:

• Competition Director – to oversee organization of the entire event. Handle registration of teams and scheduling. Arrange parent assignments for the day of the event. Schedule judges, spotters, sound person and all other necessary persons to work the event.

• Program Committee—to organize getting business ads for your program, doing the typesetting of the entire program including the schedule of events, team competition order, etc.

• Food Concessions Committee—organize menu and preparation of items to sell at the competition. Also, to go to various local businesses for donations of paper products that will be needed the day of the competition.

• Trophies Committee—organize ordering for trophies and awards for the competition.

• T-Shirt Committee—determine the style and design of T-shirts and arrangeordering and quantity. This is a great way to boost your profits.

• Spirit Fundraisers—some other ways to boost profits is by selling Spirit Grams, raffles, etc.

Hosting your own competition can only be successful if you are organized and take care of details. Coaches have a lot of choices and look for how well an event is run, the quality of the judges, and the excitement and friendliness of the event. You can add different ideas to create a theme or put your own style and flair to make your event stand out from others. Even if your event is small, if it is well organized you will be successful. Good Luck!