Just looking at number 2 - if an athlete says a coach abused them and goes to the USASF instead of the police they have WAY bigger issues than not going to Worlds. When I said this earlier I meant illegal activity that was reported to the police. In that case the coach has no say whatsoever in who gets to see it. It's public record. Submit the papers with your appeals paper (just print out what you find online - it's very easy to google police charges).
As for the committee, meet over the phone. Meet in a chatroom. Email each other.
And yes, I would expect if you were going to try to argue that you had paid a bill your gym was saying you didn't that you would have some sort of documentation - cancelled check, bank statement, credit card bill..if you paid cash I would hope you'd get a receipt.
I know everyone keeps saying we're making this a bigger deal than it is, but I feel like you guys are too. Just get 3 people to review the appeal and accompanying documentation. Then those 3 people get on the phone and vote. Done.
And YES YES YES it needs to be thought out. That's why we keep saying "Let's discuss this and come up with a better way"!!! That's what we're doing right here, right now. "Thinking it out"